* * * My Little Realm, v2.5a * * * - Calling Cards - ____________________________________________________________________ General Information ____________________________________________________________________ Important Calling Cards is protected by copyright. It is not freeware, and it is not in the public domain. This is the evaluation version of My Little Realm's Calling Cards. It is a full-featured, fully functional program. You are welcome to try it on your computer to ensure that it functions on your system as it should, and that it meets your individual needs. If after 30 days you decide to keep using Calling Cards, you must pay for the program. To print an order form, press <$>, the dollar sign key, in the Options Window. Bonus! Get one MLR stand-alone program free with every order. Read DESCRIBE.TXT for details. This offer ends 12/31/94. My Little Realm Enterprises stands behind all of its products with a 90-day money back guarantee. Thank you for trying Calling Cards! ____________________________________________________________________ Introduction Calling Cards does more than simply remember your names, addresses and phone numbers. It allows you to look up categories of people, places or things. For example, if you need a plumber but can't recall a name or find the person's business card, let Calling Cards find it for you. If you're having trouble trying to decide where to wine and dine tonight, ask Calling Cards. Need a doctor quickly? This program can help you find your personal physician fast. Are you sending out a lot of holiday cards? Or maybe you want to mail a product brochure to your clients? Have Calling Cards run off mailing labels for you. You can address envelopes and even make labels for file folders, floppy disks, and your kids' school books. In Calling Cards you not only enter a person's name, address and phone number, but also any business card data such as services provided (choose one from the Quickey list or manually enter your own description). You can tag each record to put it on one or both mailing label lists, and you can include a memo to remind you about anything special that pertains to the entry. Don't just include the ordinary names, addresses and services. Be sure to enter your favorite baby-sitters (include their fees on the Memo line), your favorite restaurants (you might want to make a note about their best entrees as well as whether reservations are required), and your racquetball or tennis partners (make a note about who is free at what time). Don't worry about lack of space on the Memo line, it scrolls, allowing almost 70 spaces for your message. ____________________________________________________________________ Getting Started Entering card information. You should enter your own name and address so you can print it as a return address when you need to print an envelope. To do that, press <4> in the Options Window. Calling Cards will move your cursor to the Working Window where you create your new record. Names are entered as Last name first, comma, then First name and Middle initial/name. Enter your name, address, phone numbers, and even a memo if you want. You'll probably want to skip the Label fields on your own record, so just press when you come to those two fields. The same is true of the Service field for your record, too. Now add some friends. Enter the data the same way you did for your own record until you come to the Label fields. The first is called Holiday and the second Other. If you want to put a friend on your holiday card list, press any key but or and an "X" will appear in that field. If this friend is also a client or falls into some other category you want to maintain, press any key but or when in the Other field and an "X" will appear there as well. You can put a record in both categories, if you choose. After you've entered your trial records, you can print either your Holiday label field records or your Other field records. Read the section entitled "Option # 3, Printing Labels" below for details. And don't forget to read the Extended Processing Section. It shows you how to address envelopes with Calling Cards, too. Finally, enter several records for a professional group, like your doctor, lawyer, or even your favorite restaurants. Don't forget to include their Service category on each record. Refer to the Viewing Window for the services offered. To put a service on a record, type the service's corresponding Quickey and press . Then go back to the Options Window, press <2> to invoke the Service Call function and give Calling Cards the Quickey of the service you need and press . If you've entered more than one record with that service, Calling Cards will show them to you one at a time. Simply use the directional keys to peruse them. - - - - - - - - - Changing a card's information. Invoke the Change function by pressing <5> in the Options Window. Calling Cards will need to know which Tab index you want to search. The Tab index is the first letter of the name you entered on the Name line. Remember, your entries are stored much like those in a phone book ... in Tab sections. Enter the Tab and Calling Cards will take you to that section. Use the directional keys to find the correct record. Then press or to select it. Calling Cards will display a sub-menu in the Viewing Window indicating which fields you can change and their associated hotkeys. Enter the appropriate hotkey and Calling Cards will erase the old information and wait for you to enter the new data. If you inadvertently press the wrong hotkey, press and Calling Cards will reinstate the old information. To exit the Change function, press when Calling Cards asks which field you want to change. It will then return to the Tab section and ask if the displayed card is the record you want to change. If there are any more cards to change in that Tab index, find the next one and select it by pressing or , otherwise press to return to the Options Window. - - - - - - - - - Changing a Service category. Enter the backslash, <\>, in the Options Window to invoke the Change Quickeys function. Calling Cards will ask "Which Quickey do you want to change?" Specify the Quickey and Calling Cards will put your cursor under the specified Quickey's current Service and await your changes. If you press the wrong Quickey, press while your cursor is in the Viewing Window, and Calling Cards will resurrect the old Service category. When you finished making the changes you want, press . This will bring you to the next phase of the Change Quickey function, changing the Label Field titles. They are called Holiday and Other, originally. If you don't want to change the titles now, press to return to the Options Window. If you do want to change them, press . Make the appropriate changes and press once more to return to the Options Window. Some people find that Label Field titles like "Friends" and "Clients" are more descriptive. You can name the fields anything you want as long as the names are seven or fewer characters long. ____________________________________________________________________ Program Information ____________________________________________________________________ There are six processing options in the Options Window. _____________________________________________ | Choice: _ | | 1 Directory 4 Add | | 2 Service Call 5 Change | | 3 Print Labels 6 Delete | |_____________________________________________| Options one through three allow you to use your file once it has been created. Options four through six let you create and modify your calling card file. There are numerous EPO's available in Calling Cards. They are defined in the section called Extended Processing Options. ____________________________________________________________________ - Creating Your Calling Cards File - Option # 4, adding records. When creating records, you can press at any time in the Working Window to return to the Options Window. If you are in the middle of creating a record and you press , that partial record will not be saved. To end an input session, press when the cursor is in the Name field (the first field) of the Working Window. ~ Field Definitions ~ -Name field (30, required). Enter the person's or company's name and press . [Press in this field to end your data input session.] Personal names should be entered last name first, followed by a comma, and then the first name and middle initial/name. Name: Henderson, Peter G. or Name: Henderson, Peter Gaines Business names should be entered as they appear in the phone book. Hewlett-Packard Company IBM Corp International Business Products Inc See the section entitled Name Field Examples, at the end of this document, for more information and numerous examples. __________________ -Address fields (various sizes, optional). The next five entries are optional. However, if you skip both of the Street fields or any one of the others (City, State, and Zip), Calling Cards will consider the address unacceptable and will not print a label for it using the Print Labels function. (Note: You can still print labels and envelopes with this type of record using the <*> EPO.) The Street and City fields are each 30 characters long. The State field is 15 letters long. The Zip Code field will accept alphanumeric input (letters and numbers), and it can be up to twelve characters long. Remember: All labels created in the Print Labels function (option # 3 in the Options Window) are checked for validity. Therefore, you must enter something in one of the Street fields, and in the State, City, and Zip Code fields if you want Calling Cards to print the label. If you print a label using the <*> EPO, no validity checks are performed. Hint: When entering an address, use the Post Office's state abbreviations, especially when an address contains long city names or when you are using full nine digit zip codes. If you don't, you might have trouble fitting the city-state-zip line on a standard label. Hint: You can use the Name field and the Street1, Street2, and City fields to create useful labels for file folders, your children's school books, floppy disks, your personal books, etc. Search on "Suggestion # 2:" for details. __________________ -Phone number fields (max. length depends on format, optional). Phone numbers may be in either the standard American format of (###) ###-#### (in which the parentheses are entered for you and the field accepts only numbers), or in an International format that accepts thirty alphanumeric characters. You can enter a home phone number and a business phone as well. If you wish to switch between the International and the American phone formats, press <@>, the ampersand key, in the Options Window. A reminder displayed above the Working Window (on the right side) tells you which format you are using. If you are using the American format, Calling Cards expects an area code followed by the standard seven digit phone number. If you do not want to enter the area code, press when the cursor is in the first position of the area code. You can then enter the standard seven digit phone number. If you wish to skip a phone number field, press when the cursor is in the first position of the area code. If you have already entered digits in one of these fields and you decide that you do not want to enter the phone number after all (but you still want to enter the record), press + to clear the field and then press . If you hate entering parentheses in phone numbers and you need to enter American phone numbers that have extensions, use the American format to create the record, then use the Change function to tack on the extension. This works because Change defaults to the International format when a phone number field has an entry. Refer to the section entitled "Option # 5, changing information", below, for more information. An even easier way to enter American numbers with extensions is to use the Change function. With the American format invoked and the Phone Number field empty, Change accepts the American format. Enter the regular phone number. After you enter the final four digits, Change returns you to the Select Field menu, reselect the same field. Since the field now has something in it, Change will automatically use the International format. Press to put the cursor at the end of the phone number field, and add the extension. After you've added the extension, press . __________________ -Label fields (single character entry, optional). You can put a record on one or both of your mailing lists. To skip a Label field, press or . Any other key (except ) will put an "X" in the fields. An "X" in the field means that the record you are creating will get a label printed (assuming a complete address is on the card) when you run the Print Label function (option 3 in the Options Window) for that label category. If you wish to change the Label field titles (Holiday and Other), refer to the Changing Quickeys EPO in the section entitled Extended Processing Options described at the end of this document. __________________ -Memo field (67, optional). This field can be used to include the names of the children of your friends, times to meet racquetball or tennis partners, dress codes at your favorite restaurants, or in conjunction with your Service line entries. For example, if you have several "Doctor" entries, put their specialties on the Memo line as well as date last seen. If you enter a Memo line longer than the field window, you'll find that the message scrolls (in a marquee-like fashion) whenever you use any of the viewing functions (except Change and Delete) to look at it. You can control the scrolling speed by using the <^> EPO. [See Extended Processing Options at the end of this document.] You can stop the scrolling when viewing a card by pressing once. If you missed the beginning of the Memo, and you don't want to wait for the line to scroll around again, press twice to queue it up. If you want to queue up the Memo line and stop it, press three times. Press to start the line scrolling again or press a directional key to peruse your other cards. Note: Speed scrolling (i.e., holding a directional key down while in one of the viewing functions) can be impeded by lengthy memo lines. __________________ -Service field (20, optional). You can append a Service category to each record, if appropriate. Refer to the Viewing Window for the Service categories and their Quickeys when it's time to make an entry in this field. To skip this field, press . You can also enter your own category manually by simply typing it in. If you manually enter your own category, keep the entry short. This will minimize the chance of misspellings when you attempt a lookup later on. You do not have to match upper and lower case letters. "AbCd" is the same as "aBcD" is the same as "abcd". Note: You can have only one Service category per calling card. Don't forget that you can change your Service Quickeys by entering the backslash EPO in the Options Window. __________________ Option # 5, changing information. If you discover that you've made an entry error, the Change function makes corrections fast and easy. You can change any field. After you press <5> to start the Change function, Calling Cards will ask for the Tab Index (i.e., the first letter in the Name field), just as if you were looking up the name in a phone book. It then displays the first record in that Tab section and asks if that is the record you wish to change. If it isn't, you simply flip to the correct record by using the arrow keys. When you come to the card you want to change, you can either press or to select it. This starts the Change mode, where you make the actual changes to the record's contents. At the top of the Working Window, Calling Cards displays the query "-> Change which field?". You'll find a complete list of the fields in the Viewing Window with their associated hotkeys. Enter the hotkey of the field you want to change, and Calling Cards will put your cursor in that field and await your corrections. If you enter the wrong hotkey, press , and Calling Cards will restore the field's old contents, even if you've already typed in changes. To leave a field blank, select that field, press + and then press . Regarding phone numbers in the Change function: If the Phone Number field which you want to change is empty and the American format is in effect, the American format will be used. In all other cases, the International format will be used. Thus, if you have an entry in the field, regardless of format, the International format is used. This allows you to enter American formats using the Add function with considerable ease, and then for those few that might have extensions, you can use the Change function to append the extension (e.g., "x1234") to the phone number that is already in the field. __________________ Option # 6, deleting records. Deleting records is even easier than changing them, so be extra careful. Calling Cards does ask for confirmation, however. Enter the Tab Index, flip to the correct card using the arrow keys and tell Calling Cards that you want to delete it by pressing or . Calling Cards will then ask if you're sure. If you say yes ... by pressing ... it's gone. (Calling Cards will not accept for yes on this final question.) ____________________________________________________________________ - Using Calling Cards - Option # 1, directory assistance. To find a phone number or an address, press <1> in the Options Window, and enter the Tab Index of the name you want to find. That's the first letter of the name (generally the last name if it's the name of a person) you entered in the Name field when you added the card. You then use any of the directional keys or + and + to page through that Tab section. When you come to the first or last card in that section, Calling Cards notifies you that you have reached the beginning or end of that Tab index. To return to the Options Window, press . If there is only one card in the selected Tab index, Calling Cards so notifies you. You can print from one to 999 labels of any name and address displayed in the Working Window by using the <*> EPO in the Directory function. This EPO also allows you to address an envelope. __________________ Option #2, service call. When you want to find a service, press <2> in the Options Window, and Calling Cards will request the type of the service you want by placing the cursor after the Service Field title in the Working Window. Type in the Quickey (refer to the Viewing Window), and press . Note: If you are looking up a Service category that you entered manually you must spell that Service type exactly as you originally entered it. If there are any records in the requested service category, Calling Cards displays the first. Use the arrow keys to peruse the records in that service category. Press to return to the Options Window. You can use the <*> EPO in the Service Call function to print from one to 999 labels of the displayed name and address or to address an envelope. Suggestion: Regarding the Service categories, don't attempt to to be too specific. If you look at the Service types in the Viewing Window, for example, you'll see that the service Doctor is listed. Use it for all of the doctors you enter into Calling Cards, regardless of their specialty. If you enter specific fields, such as gynecologist, pediatrician, and so on, you will defeat the purpose of the Quickey lookups. The best way to handle this situation is to enter all of your doctors under the general service type and then put your doctors' specialties on the Memo line. You can change the Service categories to reflect your particular needs by using the <\> (backslash) EPO described at the end of this document __________________ Option # 3, printing labels. The Label function generates several listings, the first three of which are mailing labels. The last selection (D) prints out every record in alphabetic order in case you need a hard copy of the file. When you create your Calling Card records, you have the option of putting a record on the first mailing list (originally called Holiday), on the second mailing list (originally called Other), or on both mailing lists. When you choose <3> in the Options Window, Calling Cards displays this sub-menu: ________________________________ | | | Label Categories | | | | A Holiday only | | B Other only | | C Both A and B | | D Comprehensive | | (all data printed) | | | | Choice ==> __ | | | |________________________________| Selection A in the Label function prints only the Holiday label group; selection B prints the Other label group; and C prints out both A (Holiday) and B (Other), merged together. The mailing labels should be printed on continuous form (1 Up) 3 1/2" x 15/16" labels such as Avery labels product # 4145. Tandy also sells this very popular size (catalog # 26-248), as well as numerous other companies. If you want to use wider labels you can, but they must be 15/16" high. Note: The Holiday classification by no means limits this label's category to holidays. As a matter of fact, you can change the Label Field titles that appear in the Working Window by using the Change Quickeys function (press <\> in the Options Window). When printing labels using this function, Calling Cards performs an address verification of each name and address to be sure that every field has an entry. If a record lacks a field of critical information, Calling Cards will not print that record. The name, one of the two street addresses, the city, state and zip must be present, or Calling Cards will not print the label. The D selection is a comprehensive listing of every card in your directory. It is not printed on labels, but on standard computer printout paper. It yields not only the names and addresses in your file, but also the phone numbers, services and memo information. If you select A, B or C, Calling Cards will tell you to press any key when you have your labels in the printer. Be sure your printer is on, and that you have labels in it before you respond. Calling Cards then displays the Print Head Alignment query asking if you want to: 1 Test alignment 2 Skip test 3 Exit function If you haven't set the alignment before, or if you've been running other print programs that required you to change the position of the printer's tractors, you should run the alignment test. When you run the alignment test, Calling Cards prints a test label and asks if the alignment is okay. If the test label fits neatly on the label, press to print your real labels. After the labels have been printed you'll be returned to the Options Window. If the alignment is unacceptable, reply with , and Calling Cards displays a prompt in the Viewing Window that tells you how to make printer adjustments from your keyboard. __________________________ As you can see by the field prompt | | shown on the right, you are allowed | Print Head Alignment | to make vertical and horizontal | | adjustments by pressing the spacebar | Press to | key (vertical) and the left and | advance form one line. | right arrow keys (horizontal). | | | Press to run | You will also see the Tab indent | another test pass. | displayed at the bottom of the | | Viewing Window. The Tab indent is | Use left and right | initially set to zero (0), and | arrow keys to adjust | indicates the number of columns | horizontal Tab. | Calling Cards will tab to the right | | (from the left side of your printer's | Tab = 0 | carriage) before it prints your |__________________________| labels. Calling Cards will increment or decrement the Tab indent as you press the right and left arrow keys so you'll know where the next test label will be printed. The Tab indent ranges from zero to thirty spaces. The vertical adjustment is immediate. In other words, when you press , the printer will immediately advance the label forms one line. Changes to the Tab indent, on the other hand, cannot be seen until you press to print another test label. You will see the Tab counter, displayed at the bottom of the Viewing Window, increase and decrease as you press the left and right arrow keys. When you're ready to test the alignment again, press , and Calling Cards will repeat the above process, printing out a test label for you to examine. If everything meets your approval, press to print the labels. Checklists. If you've ever printed labels and wished you had a checklist of those labels so that you could track who responded to your invitations or solicitations, you can tell Calling Cards to create such a list. If you selected the A (Holiday only) category when you printed your labels, for example, run option 3 again. This time select D. You will then be shown the Comprehensive field prompt in the Viewing Window: _______________________________ | | | Press to print | | your records. | | | | Press to abort | | this function. | | | | To print a checklist, | | enter one of the | | following EPO's: | | | | = Holiday | | <@> = Other | | <#> = Both labels | | | |_______________________________| Notice at the bottom of the Viewing Window the available extended processing options (EPO's). If you had earlier printed labels for the A (Holiday) category, press , the exclamation point, instead of pressing to start the Comprehensive print procedure and Calling Cards will print a checklist of the names and addresses it finds in the Holiday category. Refer to the Extended Processing Options section at the end of this document for more information. Look for the EPO codes <@> <#>. If you want to abort any of the above printouts, press . To print multiple labels of a specific name and address or to address an envelope, refer to the <*> EPO. Hint: Practice using Calling Cards's vertical and horizontal adjustments by inserting used sheets of typing paper into your printer and printing a few labels using the <*> EPO or the Label function in combination with the Other category under which you've stored two or three records. ____________________________________________________________________ ____________________________________________________________________ - Name Field Examples - Note: The information provided below will help you build your Calling Card file properly. Please read it carefully. This section shows you how Calling Cards will print the labels of your records. Personal names. Commas are field delineators in the Calling Cards's Name field. When performing the Print Labels procedure, Calling Cards first looks for a single comma in the Name field. If it finds a name with a single comma, that comma becomes the pivot, and Calling Cards reverses the two segments defined by the comma. This is the method generally used for entering common names. Example: Entered as: Smith, Geraldine P. Printed as: Geraldine P. Smith If Calling Cards finds two commas in the Name field, the second comma becomes the pivot, and the first comma is effectively ignored. So, Calling Cards would take the third section (that part following the second comma) and put that portion in front of the other two sections. This technique allows you to retain commas in certain forms of address, and it is especially useful when there are introductory or trailing titles. Example: Entered as: Applegate, III, Mark J. Printed as: Mark J. Applegate, III If Calling Cards doesn't find a comma, it simply prints the name as it was entered. Use this method for entering business names when there is no introductory article. Example: Northgate Standards Inc. __________________ Examples: To include introductory titles (such as Mr., Mrs., Ms., Dr., and so on) in the name field, you must put the honorific before the first name. For instance, if you're using the title "doctor" in someone's name: Entered as: Higgins, Doctor Josie G. Printed as: Doctor Josie G. Higgins __________________ The appendage "M.D." (called a trailing title), however, should be included with the last name, which is entered first. Entered as: Higgins, M.D., Josie G. Printed as: Josie G. Higgins, M.D. Because there are two commas in the name field, the first comma is ignored, and the second comma becomes the pivot. __________________ To accommodate those couples who retain different surnames, enter their names as follows: Entered as: Smith & Jason Jones, Lizbeth Printed as: Lizbeth Smith & Jason Jones Calling Cards will retain the record under the Tab index S (for Smith). If you want to be able to find their names under both J and S, you would have to enter the record twice. Once as above, and the second time as: Entered as: Jones & Lizbeth Smith, Jason Printed as: Jason Jones & Lizbeth Smith __________________ More examples of personal name entries: Name entered as: Printed as: Smythe, Mr. & Mrs. Jason Mr. & Mrs. Jason Smythe Applegate, Cynthia Cynthia Applegate Diller, The Honorable J.T. The Honorable J.T. Diller Peterson, Jr., Howard Howard Peterson, Jr. Adams, D.V.M., Anne Anne Adams, D.V.M. Adams Family, The The Adams Family Clay & Ted Jones, Jill Jill Clay & Ted Jones Dunne, III, Mr. John Mr. John Dunne, III ________________ __________________ Business names. Note: The abbreviation, `Inc.', is given special priority in Calling Cards when entering business names. If you enter the name of a business followed by a single comma and `Inc.', Calling Cards will not reverse the fields. If the field contains two commas, Calling Cards performs its standard routine, putting the last field first. See the examples below. Put introductory articles at the end of the Name field. Remember, the word you want to key on must come first. Examples: Name entered as: Printed as: Flower Shoppe, The The Flower Shoppe ICC, Inc. ICC, Inc. Mazar Corp. Mazar Corp. Bakers Goods, Inc., The The Bakers Goods, Inc. When it comes time to print labels for the above examples, Calling Cards would see the single comma in the first (Flower Shoppe, The) and flip the two fields, creating The Flower Shoppe. In the second example (ICC, Inc.), Calling Cards would see the abbreviation `Inc.' and print the name as it was entered because there is only one comma in the name. The third (Mazar Corp.) would simply be printed as is. The fourth example (Bakers Goods, Inc., The) has two commas, and even though it contains the `Inc.' keyword, Calling Cards will flip the fields delineated by the second comma, because two commas take precedence over the keyword `Inc.'. This allows you to enter articles that will be printed as shown in the example above. ____________________________________________________________________ ____________________________________________________________________ ~~ The Extended Processing Options of Calling Cards ~~ EPO Definition <\> Change the Quickeys (Service categories and Label field titles. This EPO is entered in the Options Window. Calling Cards asks which Quickey you want to change. Enter the Quickey of the service category you want to change, and Calling Cards will place your cursor under the old service in the Viewing Window and let you key in your changes. Press after you type in the new Service name to effect the change. If you find you have inadvertently pressed the wrong Quickey, press while your cursor is still in the Viewing Window, and Calling Cards will reinstate the original Service category (even if you've already typed in a completely different service). Calling Cards next asks if you want to change the Label Field titles. They are originally called Holiday and Other in the Working Window. If you do, press . If you don't, press or . The Label Field titles should reflect the one or two major groups of people in your life. If you feel the original titles are inappropriate for you, rename the fields to "Friends" and "Clients", or whatever you want to call them. You don't have to rename both, you can change the name of just one, if you like. [Note: You cannot leave the Label Field titles blank. If you attempt to do so, Calling Cards will impose generic defaults.] The maximum length of a Service category is 16 characters. The maximum length of a Label Field title is 7 characters. - - - - - - - - - <@> Switch between American and International phone formats. Invoked from the Options Window. - - - - - - - - - <#> Switch between black/white and color. Invoked from the Options Window. - - - - - - - - - <$> Print an order form. Invoked from the Options Window. - - - - - - - - - <+> This EPO gives you access to three indispensable functions for viewing and printing individual records. Entering <+> (the plus sign) in the Options Window brings up a sub-menu in the Viewing Window that displays the various viewing modes offered. A. View Holiday records B. View Other records C. View all records in your file Selections A and B allow you to peruse your file along the lines of either the Holiday or the Other label fields. In other words, if you chose A, Calling Cards would display all of the records in your file that have an "X" in the Holiday field. Selection C allows you to view all of your records without regard to the Tab index or the Label field. If you mislay a card, you can use this selection to help you find it. How does one lose a calling card? Not easily, but it does happen. For example, suppose you had created a calling card for a doctor some time ago whose expertise you one day find you need. You have completely forgotten the good doctor's name, and you can't recall exactly how you abbreviated that person's specialty on the Service line (thoroughly ignoring the sage advice given above about keeping it short and simple, or better still, using a common category like Doctor). The View function's selection C, will allow you to peruse your entire file to find that record. You can also use the <*> EPO to print a label, or to address an envelope using the name and address displayed in the Working Window. After selecting the viewing mode (A, B or C), Calling Cards displays the first record it finds for that mode and displays the field prompts in the Viewing Window to remind you of the functions at your disposal. First find the record you want to print, then press <*>. After that, simply follow the directions you see in the Viewing Window. You can go forward or backward through the file by using the arrow keys, + and + . To exit the View EPO function, press . - - - - - - - - - <|> Reset Label fields. You can quickly blank a specified Label field in all of your records with this function. This is useful if you do not have a great need for both label categories. Use the Holiday field for your important labeling needs, and use the Other field to generate short-term label printouts. If you want to print labels for a select group of your associates, for example, tag their records using the Other field. Print your labels, then use this function to clear (blank) the Other field so that it will be ready for the next time you want to run a specialized label printout. Calling Cards asks for confirmation before it clears your records. [Warning: There is no undo feature for this function.] - - - - - - - - - Display the EPO command symbols and definitions for Calling Cards. - - - - - - - - - <^> Change the marquee scrolling speed of the Memo line. Calling Cards will display the current speed in the Viewing Window and ask for the new marquee speed. The Speed Legend also appears in the Viewing Window. You can select speeds from 1 (very fast) to 5 (very slow). - - - - - - - - - <*> Address an envelope, or print from one to 999 labels of any address displayed in the Working Window. You can even use this function to make labels for file folders, your personal books, floppy disks, etc., (refer to Section 1, Suggestion # 2, below). This EPO is not accessible from the Options Window. It is accessible from any of the various viewing functions such as Directory and Service Call (options 1 and 2), and those viewing functions using the <+> EPO, and in the Change and Delete functions (options 5 and 6). In other words, you can use the <*> EPO whenver there is a record displayed in the Working Window. To use this feature you must first display an address in the Working Window using any of the viewing functions described in the previous paragraph. If you are printing both the return and the main address on an envelope, be sure you display the return address first. For multiple labels, simply display the address for which you want multiple copies. Once you have displayed a record in the Working Window, Calling Cards will display a sub-menu in the Viewing Window: _____________________________ | | | Labels & Envelopes | | | | 1 Print multiple | | labels | | | | 2 Address envelopes | | | | Choice ==> _ | |_____________________________| Selection 1. To print multiple labels of a single address: Select 1 from the sub-menu. Calling Cards will ask for the count ... that is, the number of labels you want printed. The count can be anywhere from one to 999. If you want to return to the Labels & Envelopes sub-menu, press the up arrow key. Calling Cards will ask you to put your labels into your printer and press when you have the printer ready. (Be sure you have enough one-up fanfold labels to finish the job.) Calling Cards then offers you a chance to test the print head alignment by displaying in the Viewing Window the following sub-menu: _____________________________ | | | Print Head Alignment | | | | Please select one of | | the following: | | | | 1 Test alignment | | 2 Skip test | | 3 Exit function | |_____________________________| If this is the first time you've run the Multiple Labels function in Calling Cards, you should select 1, to test the print head alignment. If you've changed label sizes or moved the printer tractors for whatever reason, you should also run the Print Head Alignment test. On the other hand, if you have recently set the print head adjustment for your printer with Calling Cards and you haven't moved the printer tractors, Calling Cards remembers the amount of space it has to space over to start printing. So you can skip the Print Head Alignment test by pressing 2. (This is assuming you are using the same size labels as you used previously.) If you opt to test the alignment, Calling Cards will print a test label and ask if the alignment is okay. If it isn't, reply , and you will be allowed to make vertical and horizontal adjustments by pressing the spacebar key (for vertical) and the left and right arrow keys (for horizontal). [Note: Refer to the section called "Option # 3, printing labels" for more information about making printer adjustments for labels.] When you're ready to test the alignment again, press , and Calling Cards will repeat the above process, printing out a test label for you to examine. If everything meets your approval, press to print the labels. Unlike Calling Cards's normal label printing function, address validation is ignored in this function, allowing you to print addresses that are incomplete, technically speaking. This allows you to force print addresses that have no zip code (which the Post Office frowns on). After your labels have been printed, Calling Cards returns you to the Directory function from where you can continue processing. -------- Print Batch Labels -------- Suggestion 1: The next time you have the labels in your printer, print a quantity of labels for those creditors to whom you mail payments monthly. If you frequently write letters to friends, you can even print labels for their envelopes as well. -------- Print General Purpose Labels -------- Suggestion # 2: You can also use Calling Cards to print labels for books, file folders, name tags, whatever. For example, suppose you wanted to print labels for all of the file folders you have. Choose option 4 (Add function) in the Options Window to create a new record. In the Name field enter three periods (...). Then press in all of the other fields to create the record. Now exit the Add function, and choose 5 (Change function) in the Options Window. Find and Select the record with three periods to change it. Remember, you're searching for a record whose Name field begins with a period. So when the Change function asks for the Tab index, simply enter <.>, a period. Use the first four fields to create a label. You must put something in the Name field. The others you can leave blank or put in them whatever you want. If you leave the first three periods in place in the Name field, the record will not "jump" around. In other words, after you've made the necessary changes in the Working Window and exit the Change mode to get access to the <*> EPO, Calling Cards checks the Name field. If the name has changed, the records are sorted. If you've deleted the periods, the record will be put into another Tab index. By leaving the periods in place, you keep the record in that Tab index. (And your labels will look more professional if you put periods after the title that you've entered in the Name field, as shown below.) Note: You can use other symbols besides periods. Square brackets ([ and ]), angled brackets (< and >), or asterisks (*) will all do the job of anchoring the record. Label examples - You can create labels like this for file folders: Name: ... Personal File ... Street1: For: Norma Jean Bradley Street2: Includes medical, dental, City: and educational records ----------- or ----------- You can create labels like this for your personal books: Name: [ This Book Belongs to ] Street1: [ Norma Jean Bradley ] Street2: [ 106 Oak Drive ] City: [ Almaden, NJ 07919 ] ----------- or ----------- You can create labels like this for your floppy disks: Name: * This floppy disk belongs to * Street1: * My Little Realm * Street2: * John L. Salisbury * City: * Phone: (201) 529-8318 * When you have the information in place, press to exit the Change mode and you will see the <*> EPO definition displayed in the Viewing Window with your label record still in the Working Window. Print that label using the Multiple Labels function. [Note: If you have changed the name considerably, Calling Cards may change your record's position in the Tab index. Should that happen, simply use the directional keys to find it.] After you've printed the label, Select that record again by pressing . Make the changes for the next label you want to print, leaving the periods in place in the Name field. When you finished making those changes, press to leave the Change mode, and use the <*> EPO to print that label. Hint: When using this process, be sure you skip the Print Head Alignment test after the first label has been printed. Once you have the alignment set, you do not need to reset it, and retesting the alignment merely wastes labels. Hint: If you think you'll be reusing the labels you're printing, keep each one rather than making changes to an individual record. Then, on the Service line of each of these records, enter the category "Label". Once created, you can reference any of them for printing by using the Service Call option in the Options Window. * * * * * Selecton 2. Address envelopes: Select 2 from the sub-menu. Calling Cards will ask if this is a return address or a main address by displaying another sub-menu. Choose the appropriate response. [Note: As with Print Multiple Labels, above, Calling Cards performs no address validation in this function.] Your printer's owner's manual should tell you how to insert an envelope into your printer. If it doesn't, insert the envelope so that the printhead (in its left-most position in the carriage) is 1/4" from the top and 1/4" from the left side of the envelope. Calling Cards will begin printing in that position for the return address. You should insert the envelope in the same position if you're planning to print only the main address as well. If you are printing a return address, Calling Cards will ask you to press at this point to begin printing. If you want to print a main address after you've printed a return address, leave the envelope in the printer and select the address to be printed using any of the viewing functions. When you have the name and address for the main address in the Working Window, press <*>. Tell Calling Cards that you want to print the main address. Then, tell Calling Cards what size the envelope is. It can be either standard or legal. [Note: If you enter the wrong size envelope, press the up arrow to return to the Return/Main Address query.] The only thing left to do is to make the vertical adjustment necessary by pressing ... usually about two or three times. (Envelopes don't have to be one of the formal standard or legal sizes. Using to adjust the vertical placement of the main address allows you to print on many of the tall envelopes found in card specialty shops.) Then press to print the main address. After the printing is finished, Calling Cards returns you to the invoking viewing function. * * * Important * * * * * * * * * * * * * * * * * * * * * Please remember to adjust the print head gap on your * * printer. It will improve print quality immensely. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Don't forget to enter your own name and address in Calling Cards if you want to print your address in the return address position! - - - - - - - - - Print a checklist for the first label group (Holiday). <@> Print a checklist for the second label group (Other). <#> Print a checklist for both label groups. These EPO's are not available from the Options Window. To generate a checklist, choose 3 in the Options Window (Print Labels). Select D from the sub-menu, which tells Calling Cards to print a comprehensive listing of your calling cards file, rather than labels. Calling Cards will display a message telling you to: _______________________________ | | | Press to print | | your records. | | | | Press to abort | | this function. | | | | To print a checklist, | | enter one of the | | following EPO's: | | | | = Holiday | | <@> = Other | | <#> = Both labels | | | |_______________________________| If you press , you'll get the standard comprehensive listing. However, you can tell Calling Cards to create a checklist for the Holiday label group by pressing ; for the Other label group by pressing <@>; and for both by pressing <#>. These checklists contain all of the data found in each record and include the trailing line: Card: ___ Sent ____ Received This lets you check off whether you actually sent the card or letter, and whether you received a reply. After the listing has been completed, Calling Cards prints several lines under a heading entitled New Entries. This gives you a place to put those extra names and addresses that always seem to pop up out of nowhere after a mailing has taken place. When the printing is finished, Calling Cards returns you to the Options Window. Checklists are useful when you need to keep track of the people or organizations to whom you send cards or invitations and whether or not those parties have responded. Examples abound: Wedding invitations Business mailings where a card or a call is expected in return Christmas card lists Any invitation with an R.S.V.P. Note: These checklists are printed on standard fanfold printer paper. ____________________________________________________________________ Product note: Version 1.x of Calling Cards is incompatible with version 2.x. ____________________________________________________________________ The End ____________________________________________________________________ (c) Copyright 1991 - 1992 John L. Salisbury